Example Scenario:
A foreman works the night shift from 10:00 PM to 6:00 AM the next day. In this situation, SiteMax automatically creates:
A time entry from 10:00 PM to 11:59 PM (on the first day).
A time entry from 12:00 AM to 6:00 AM (on the next day).
As an admin, you prefer to see only one time entry for this shift in the Time Center or Timecards module.
Why SiteMax Splits Overnight Time Entries
SiteMax divides overnight time entries into two separate entries based on calendar days. This approach is common across systems and ensures:
Accurate reporting for payroll compliance and labor laws.
Proper calculation of daily totals.
Simplified adjustments and alignment with system logic.
Workaround: Viewing Overnight Shifts as a Single Entry
Although the system inherently splits overnight shifts, SiteMax offers a solution: creating a customized time report. This report consolidates the two time entries into one, giving you the unified view you need.
How to Create a Custom Report for Overnight Entries
Step 1: Add a Custom Field for Time Entries
By adding a custom field, you can tag time entries as overnight shifts. This tag will help SiteMax’s Pro Services team create a report that consolidates these entries.
Go to Company Settings
Navigate to:
Company Settings > Modules tab > Time tab > Customization section.
Add a Custom Field
Under the "Customization" section, find the "Custom Fields" subsection. Click “Add Custom Field”.
Configure the Custom Field
Complete the fields in the modal that appears:
Name: "Is this an overnight job?"
Type: List.
Options: Add the following:
Yes
No
Permitted for User Titles: Choose “All” or specific user titles as needed.
Required: Select "Required" or "Required for check-out" to enforce completion before submission.
Save the Field
Once all fields are complete, click “Save”.
Step 2: Request a Custom Report
After setting up the custom field, follow these steps to create the consolidated report:
Contact Your Customer Success Manager (CSM)
Provide details about your request, specifying that you need a custom report for overnight time entries.
Coordinate with the Pro Services Team
Your CSM will liaise with SiteMax’s Pro Services team to ensure:
The custom field is used to identify overnight entries.
A customized report is coded to consolidate these entries into a single view.
While SiteMax’s system splits overnight shifts into two entries by design, creating a custom report allows you to view them as a single entry. By adding a mandatory custom field to time entries and working with your CSM, you can ensure accurate data capture and reporting for your needs.