Dashboard > Project > Purchase Orders
The Purchase Order (PO) module is a powerful tool for your team to track project costs for the purchases of goods and services needed to complete the project. When your team needs to process a return, cancellation, or adjustment of a previously ordered item, this can be accurately captured in the change of your Purchase Order.
To illustrate, consider the following example:
Item: Wood Planks
Unit Price: $100
QTY: 10 (at $10 each)
When delivered, we only received 9 of the 10 Wood Planks. The team will need to process a return or adjustment for the missing plank.
If you need to handle a return or adjustment for a single wood plank, instead of using a negative value in the "Unit Price" field, you would have to create a new line item with a negative QTY for the wood plank.
In this case, a new Wood Planks item is added with the same Unit Price and a Quantity of - 1 to represent the missing item. The Total will reflect the change to the Purchase Order as shown below.
This approach is a good way to accurately capture the change in your Purchase Order.