Permissions
Always remember to ensure the correct people have the appropriate permissions to access your company and project materials. This can be done per individual or by applying Permission Templates.
In order to access Time settings, users will need Edit permissions for Settings
This section focuses on overall time configuration, ensuring accurate recording and management of labor hours.
What are the Sections to find in Settings—Time?
Payroll Period Settings
In this section, you can configure the duration and frequency of payroll periods. You can set
Week Start - This allows you to specify which day marks the beginning of the payroll period. For instance, if you choose Monday, then each new payroll cycle will start on a Monday.
Payroll Period - This determines how long each payroll cycle lasts. For example, if you choose a weekly period, employees will receive paychecks every week.
Recent Payroll Date
General Settings
- In this section you will fin the
Screens Settings
Submit Status
Duration Only Workflow
Default Start Time for Manual Entries
Default Duration Labour
Default Duration Equipment
Default Project Geo-fence Radius
Prevent users Check-in Time (mobile) before
User/Equipment Relation Workflow
Field requirements
Equipment Operator
Equipment
Cost Codes
Work Type
Time Type
Check-in Time (mobile)
Check-out Time (mobile)
Validation - You may disable or enable your workers from creating future time entries.
Week Settings
Custom Cost Type Codes - Customize your cost type codes depending on what kind of accounting software your company uses.
Validations
Allow Future Time Entries
Disable Checkin Outside Geo-fence
Disable Checkout Outside Geo-fence
Prevent users Check-in Time (mobile) before
Time Configuration
Create an automated workflow and allow our system to adjust and deduct necessary items to make time calculation easy.
Time Rounding- Enable time rounding here. Round off the check-in or checkout time to a round number. Pick the required duration and whether you want to round up or down.
Lunch Deduction Settings - Automatically deduct time after a certain period. See the article for more information.
Time Types
Create specific time types, such as Double Time, Regular Time, Time and a Half, Overtime, etc., and set specific codes for each of the time types.Overtime Rules - If certain conditions are met, the overtime rule will apply. See the article on overtime rules for more information.
Customization
Work Types - A work type is like a description or category of work you are doing. Multiple work types could be applied to the same user if they are doing various different tasks or activities. An example of a work type would be "Trenching".
Custom Fields - Create custom fields for your workers to fill out as they create time entries. These fields would generally be very company-specific.
Note: Custom Fields can be calculated in your Time Reports.
5. Financial Calculations
- Customize what you consider a:
Payable Item
Billable Item
Overhead cost
by combining a Time type, Classification, Work type, and Cost Code together. Once time is added to the conditions you have set, our system will automatically classify these items.