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Timecards - Checking-in/Manual Time Entries - Mobile

Adding time entries on mobile. Check-in and manual time entries to enter hours on a project. Checking out and splitting time.

Marjorie Galit avatar
Written by Marjorie Galit
Updated this week

Home > + Add > Time


Permissions

Always remember to ensure the correct people have the appropriate permissions to access your company and project data. This can be done per individual or by applying Permission Templates.

In order to Check In/Out on the mobile app, users will need Create permissions for Time entries (self), and in order to create Manual Time Entries, users will need Edit permissions for Time entries (self)

In order to create Multiple Check In/Out & Multiple Manual Time Entries on the mobile app, users will need Create permissions for Timecards


There are generally two options to add time to SiteMax Mobile these are:

Check In

When you check in, you are starting your time from the present moment. Checking in will also document your location at the time of start.

To Check In,

  1. Navigate from Home > +Add > Time > Check In

  2. Select the Project

  3. Enter Time Type and any other Check In information. Then click Start to begin recording your time entry.


Multiple Check In

Multiple Check In is useful for creating multiple time entries when working across multiple projects and for Users with Timecards permissions.

  1. Navigate from Home > + Add > Time and then select the Multiple Check In/Out option.


  2. Select the Project

  3. Then select your Users and fill out the details of your Time Entries.

  4. Hit Start to begin recording the users' time.


Manual Time Entry

An employee can enter their time manually instead of the standard Check In method. When entering time manually, time can only be submitted for past or current dates/times and cannot be added for the future. Also, the manual time entry will not include the user's geofence location.

To create Manual Time Entries

  1. Navigate from Home > + Add > Time and select the Manual Time Entry option

  2. Select the Project

  3. Enter the details of the Time Entry, such as Time Type, Custom Fields, etc.

  4. Enter your Start Time/End Time

  5. Hit Save to save your Time Entry


Multiple Manual Time Entries

For those users with Create permissions in Timecards, multiple Time Entries can be created for multiple users. This is useful when one person is assigned to managing Time.

To create Multiple Time Entries,

  1. Navigate from Home > + Add > Time and then select Multiple Manual Entries

  2. Select the Project

  3. Select the users form whom you wish to enter time

  4. Click "Add Time"

  5. At this point, you can enter individual times for each user by clicking on the "+" icon below each name, or you can choose "Add for All" to enter the same time for all users

  6. Enter details for your time entries, including start/end times

  7. Hit Save


Admins can see if a worker manually entered their time with the status icons in the table of time entries.


Checking Out

Standard Check Out is simple, you can either navigate to your time entry with Add > Time or an easier way is to click on the banner displaying your time at the bottom of the page.

This will bring you to the check-out page. You'll see your total time count in the centre of the screen.

You will see several "Check-out" options when checking out. Using a "Switch" option will stop your current entry and start a new entry with a different Project, Cost Code, or Work.

Click Stop to complete your Time Entry.

Splitting your time is allocating your time to the appropriate Project, Cost Code, Work type or Equipment. This is important if you are working in more than one location, or doing multiple activities.

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